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Board of Commissioners Business Meeting Agenda
 July 6, 2021 ~ 8:30am ~ Room 219










1.

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2.

Call to Order & Those Present

3.

Public Comment

1.

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4.

Approve Minutes from last meeting

1.

In the matter of approving the Minutes from the June 29, 2021 Business Meeting. - BOCC

Background: Approve the Minutes which summarize all business by the Board of Commissioners for the Business Meeting held on the date stated above.

Fiscal Impact: None

Recommended Motion: Approve the Minutes as presented. 

5.

Proclamations/Presentations

1.

In the matter of presenting monthly Employee Service Awards - BOCC

Background:  Employees are presented service awards in 5 year increments beginning with their first 5 years of service to Klamath County.

Fiscal Impact:  None

5 Years

Terry Chocktoot – Sheriff’s Office

Justin Davidson – Sheriff’s Office

Deborah Eischen-Graves - Library


10 Years

John Dougherty – District Attorney’s Office

Elizabeth Schill - Museum


15 Years

Robert Sayler – Community Development


25 Years

Tom Crist – Community Development


Recommended Motion:   Read above names for the record.


Documents:
  1. 20210625095126.pdf
6.

Resolutions

1.

In the matter of signing a Resolution approving a request for variance from Chemult Rural Fire Protection District. - BOCC

Background: On June 30, 2021, Chemult Rural Fire Protection District submitted a letter asking the Board of Commissioners to approve a request for variance from OAR 333-255-0070 (3)(b) Ground Ambulance Staffing and Response Requirements.  

Fiscal Impact: None.

Recommended Motion: Approve and sign the attached Resolution approving a request for variance from OAR 333-255-0070 (3)(b) for Chemult Rural Fire Protection District.


7.

Bids/Awards/Proposals

1.

In the matter of a accepting quote #187741-02 from Peterson Cat for Two (2) New Caterpillar Motor Graders with Henke Lift Folding V-Plow. Jeremy Morris, Public Works

Background:  Klamath County Public Works would like to utilize Klamath County’s membership in the Sourcewell cooperative purchasing program by purchasing Two (2) New Caterpillar Model 150 Motor Graders off of Sourcewell Contract 032119-Cat.  Cost per Grader is $354,889.34.

Fiscal Impact:  $709,778.68 expenditure to the Road Department Equipment Reserve Budget.

Recommended Motion:  Board to accept the quote from Peterson Cat for Two (2) New Caterpillar Model 150 Motor Graders with Henke Lift Folding V-Plow, authorize Department Head to sign and authorize Public Works to issue a purchase order.  Fiscal Impact is $709,778.68 expenditure from the Road Department Equipment Reserve Budget.

2.

In the matter of a accepting quote #2021-41672 from Owen Equipment for One (1) New 2021 Elgin Broom Bear Street Sweeper. Jeremy Morris, Public Works

Background:  Klamath County Public Works would like to utilize Klamath County’s membership in the Sourcewell (formerly NJPA) cooperative purchasing program by purchasing One (1) New 2021 Elgin Broom Bear Street Sweeper off of Sourcewell Contract 122017-FSC-1.

Fiscal Impact:  $305,747.70 expenditure to the Road Department Equipment Reserve.

Recommended Motion:  Board to accept the quote from Owen Equipment for One (1) New 2021 Elgin Broom Bear Street Sweeper, authorize Chair to sign and authorize Public Works to issue a Purchase Order.  Fiscal Impact is $305,747.70 expenditure from the Road Department Equipment Reserve.

3.

In the matter of accepting the quote from Butler Ford for One (1) 2022 Model ½ Ton, 4x4, Full Size, Crew Cab, Short Bed Pickup. Jeremy Morris, Public Works

Background:  Klamath County Public Works requested quotes for the above referenced vehicle.  The following quotes were received:

Butler Ford        $41,035.29

Lithia Ford        $45,441.00

Public Works requests the quote be awarded to Butler Ford per the attached proposal for $41,035.29.

Fiscal Impact:  $41,035.29 expenditure to the Public Works Equipment Reserve Budget

Recommended Motion:  Board to Approve the Quote from Butler Ford for One (1) 2022 Model ½ Ton, 4x4, Full Size, Crew Cab, Short Bed Pickup and authorize Public Works to issue a Purchase Order and sign for the vehicle upon delivery.  Fiscal Impact is $41,035.29 expenditure from the Public Works Equipment Reserve Budget.

4.

In the matter of accepting the quote from Butler Ford for Three (3) 2022 Model ¾ Ton, 4x4, Full Size, Regular Cab, Long Bed Pickups. Jeremy Morris, Public Works

Background:  Klamath County Public Works requested quotes for the above referenced vehicles.  The following quotes were received:

Butler Ford        $29,649.13 ea        $88,947.39 total

Lithia Ford        $30,088.36 ea        $90,265.08 total

Public Works requests the quote be awarded to Butler Ford per the attached proposal for $88,947.39.

Fiscal Impact:  $88,947.39 expenditure to the Public Works Equipment Reserve Budget

Recommended Motion:  Board to Approve the Quote from Butler Ford for Three (3) 2022 Model ¾ Ton, 4x4, Full Size, Regular Cab, Long Bed Pickups and authorize Public Works to issue a Purchase Order and sign for the vehicle upon delivery.  Fiscal Impact is $88,947.39 expenditure from the Public Works Equipment Reserve Budget.

8.

Agreements

1.

In the matter of Approval of Amendment #21 to Agreement #159817 Intergovernmental Agreement (IGA) for Financing of Public Health Services between the State of Oregon, Oregon Health Authority (OHA), and Klamath County, acting by and through Klamath County Public Health (KCPH). – Jennifer Little, Public Health

Background:  Amendment 21 deobligates $13,000 in funding for Program Element 62 “Overdose Prevention-Counties”. Projected expenditures are less than allocated funding due to a shift in resources to assist with COVID response. Deboligated funds are available for use in July and August 2021.  The agreement remains effective through June 30, 2021. 

Fiscal Impact:  Reduced grant revenue of $13,000 to sub department 4049.  

Recommended Motion:  Move to approve of Amendment #21 to Agreement #159817 Intergovernmental Agreement (IGA) for Financing of Public Health Services between the State of Oregon, Oregon Health Authority (OHA), and Klamath County Public Health. Fiscal impact is reduced grant revenue of $13,000 to sub department 4049.  Authorize Department Head to sign. 


Documents:
  1. 20210617132316.pdf
2.

In the matter of approval of Intergovernmental Agreement between South Central Oregon Economic Development District (SCOEDD) and Klamath County Public Health. - Jennifer Little, Public Health

Background:  In May 2021 Klamath County Public Health (KCPH) received board approval to accept the Targeted Airshed Grant. This program aims to reduce air pollution in Klamath Falls by expanding programs to achieve permanent, deep PM2.5 reductions from residential wood combustion. To assist with that goal, KCPH will partner with SCOEDD to provide a minimum of 144 woodstove replacement and 126 weatherization projects over the course of the grant period. The agreement is effective once fully executed through November 30, 2025. 


Fiscal Impact:  Contract expense of $1,153,525 to Environmental Health Air Quality Program (sub department 4041) over the course of fiscal years 2022 - 2026.  


Recommended Motion:  Move to approve Intergovernmental Agreement between South Central Oregon Economic Development District (SCOEDD) and Klamath County Public Health.  Contract expense of $1,153,525 to Environmental Health Air Quality Program (sub department 4041) over the course of fiscal years 2022 - 2026.  Authorize department head to sign.


3.

In the matter of approving the Medical Services Agreement (MSA) between the State of Oregon, Oregon Health Authority (OHA), Reproductive Health (RH) Program and Klamath County Public Health. – Jennifer Little, Public Health

Background:  Klamath County Public Health (KCPH) first entered into a MSA with the State of Oregon in 2018 when it became part of the requirements of the reproductive health program. Program updates in November 2020 required a new MSA be signed to be in compliance with program requirements. Due to the COVID 19 pandemic the state delayed the renewal of the MSA’s for all entities from January 2021 to July 2021. 

Fiscal Impact:  Anticipated revenue of $50,000 per fiscal year to sub department 4044 clinic nursing. 

Recommended Motion:  Move to approve the Medical Services Agreement (MSA) between the State of Oregon, Oregon Health Authority (OHA), Reproductive Health (RH) Program and Klamath County Public Health. Fiscal impact is anticipated revenue of $50,000 per fiscal year to sub department 4044 clinic nursing. Authorize department head to sign. 


Documents:
  1. MSA RH Program.pdf
4.

In the matter of approving a facility use agreement between Klamath Community College and Klamath County Public Health– Jennifer Little, Public Health

Background:  With the opioid epidemic at large, it is essential that Klamath County Public Health (KCPH) and community partners are prepared for a potential overdose spike. KCPH is creating an emergency overdose spike response plan. To ensure the emergency response plan is utilized correctly, KCPH will be hosting a table top exercise at Klamath Community College. This is part of our workplan for Program Element 62. 

Fiscal Impact:  A $90 non-refundable fee will be paid to Klamath Community College from sub department 4049 (health promotion). 


Recommended Motion:  Move to approve the facility use agreement between Klamath County Public Health and Klamath Community College. Fiscal impact is $90 from sub department 4049 (health promotion). Authorize department head to sign. 


5.

In the matter of the BOCC approving Amendment Number 1 of the Intergovernmental Agreement (IGA) 210062, between Klamath County and the Oregon Judicial Department (OJD) to remodel the first floor Courts office area of the Courthouse. Glen Gregory, Director of Maintenance

Background: Klamath County entered into an agreement (210062) with OJD for the OJD to reimburse the County $127,377 for the remodel project.  Klamath County issued an Invitation to Bid (ITB), only one contractor submitted a bid for the project in the amount of $140,267.  The OJD has agreed to fund the project and amend the original agreement (210062) pursuant to the attached document to cover the cost of the bid amount of $140,267.  Klamath County will be obligated to pay the contractor (Diversified Contractors).

 

Fiscal Impact: Fiscal impact is $140,267 reimbursement to the Facilities Service fund for the cost of the Courthouse first floor Courts office area remodel project.  Klamath County will be obligated to pay the contractor $140,267 from the Facilities Services fund.

 

Recommended Motion:  Approve Amendment Number 1 of the Intergovernmental Agreement (210062) with the Oregon Judicial Department to increase the reimbursement to the Facilities Service fund from the OJD from $127,377 to $140,267 and authorize the Chair to sign the amendment. 

6.

In the Matter of Approving the Klamath County Sheriff to sign a Memorandum of Understanding between the Klamath County Sheriff’s Office-Corrections and Lake County Community Justice. Chris Kaber-Sheriff

Background: Klamath County Corrections will lease 730 jail bed days to Lake County Community Justice for housing inmates for the fiscal period beginning July 1, 2021 and ending June 30, 2022. The agreement addresses the type and frequency of jail bed usage in accordance to Senate Bill 1145, medical expense mitigation, billing procedures, liability concerns and termination options.


Fiscal Impact: The memorandum of understanding will provide for $61,000 in revenue to the Klamath County Corrections department of the Sheriff’s Office which had been planned for in the 2021-2022 budget year.


Recommended Motion: Approve the Sheriff to enter into and sign the Memorandum of Understanding between Klamath County Sheriff’s Office-Corrections and Lake County Community Justice whereby Lake County will pay $61,000 to Klamath County Corrections for the leasing of 730 jail bed days during the period of July 1, 2021 through June 30, 2022.


9.

Orders

1.

In the matter of appointing Deb Clark to the River Pine Estates Special Road District Board. - BOCC

Background: The River Pine Estates Special Road District Board has a vacancy due to a resignation. Two people applied and interviews were conducted, the recommendation was for Deb Clark to be appointed. Deb Clark is willing, able and eligible to serve a term on the Board commencing this day and expiring December 31, 2021.

Fiscal Impact: None.

Recommended Motion: Approve and sign the attached Order appointing Deb Clark to the River Pine Estates Special Road District Board.


Documents:
  1. 20210701161823.pdf
10.

Commissioner Reports

11.

Adjournment




Audio recordings of all proceedings are available at the County Commissioners’ office. The meeting facility is handicap accessible. Persons needing materials in alternate format or communication access, should telephone this office at 541-883-5100 (voice/TDD) or the ADA Coordinator at 541-883-4296 at least 48 hours in advance of the scheduled meeting.
Klamath County Commissioners' Weekly Calendar is subject to change without notice.
305 Main Street 2nd Floor, Klamath Falls, OR 97601
E-mail: bocc@klamathcounty.org     Website: www.klamathcounty.org