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Board of Commissioners Business Meeting Agenda
 July 20, 2021 ~ 8:30am ~ Room 219










1.

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2.

Call to Order & Those Present

3.

Public Comment

1.

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4.

Agenda Deletions/Additions

1.

10.1 - Added

5.

Approve Minutes from last meeting

1.

In the matter of approving the Minutes from the July 13, 2021 Business Meeting. - BOCC

Background: Approve the Minutes which summarize all business by the Board of Commissioners for the Business Meeting held on the date stated above.

Fiscal Impact: None

Recommended Motion: Approve the Minutes as presented. 

6.

Prior Approved Items

1.

In the matter of a Resolution declaring a state of emergency within Klamath County - BOCC

Background: Local and regional fire resources have been exhausted as conditions for a fast­moving fire, the Bootleg Wildfire, that has been prevalent for several days. The area affected has not had measurable rainfall for over 100 days contributing to this dangerous situation. Additional resources including fire crews, fire equipment and additional fire engines are urgently needed to assist this area to preserve life, property and a rich tribal history. 

Fiscal Impact: None. 

Recommended Motion: Motion was made and passed in the July 9, 2021 BOCC Emergency Meeting. 

Documents:
  1. 20210709150654.pdf
2.

In the matter of an Order for the findings of livestock case: Abshire vs Robinson and Ramirez - BOCC

Background:  This matter came before the Board of County Commissioners in a public hearing on July 7, 2021 on the complaint to the Animal Control Department that  dogs owned by Thurman Lester Robinson and Jaziel Ramirez were in violation of ORS Chapter 609. Commissioners found the dog owner in violation of ORS Chapter 609, assessed penalty/fines and instructed staff to create an Order.

Fiscal Impact: $1529.00 Revenue and $364.00 Expenditure to the Animal Control Fund.

Recommended Motion:  The motion to write and sign the Order was in the July 7, 2021 Work Session Meeting.  Fiscal Impact: $1529.00 Revenue and $364.00 Expenditure to the Animal Control Fund.

3.

In the matter of an Order for the findings of livestock case: Holder vs Sandling. - BOCC

Background:  This matter came before the Board of County Commissioners in a public hearing on July 7, 2021 on the complaint to the Animal Control Department that a  dog owned by Bethany Sandling was in violation of ORS Chapter 609. Commissioners found the dog owner in violation of ORS Chapter 609, assessed penalty/fines and instructed staff to create an Order.

Fiscal Impact: $810.00 Revenue to the Animal Control Fund.

Recommended Motion:  The motion to write and sign the Order was in the July 7, 2021 Work Session Meeting.  Fiscal Impact: $$810.00 Revenue to the Animal Control Fund.

Documents:
  1. 20210709075719.pdf
4.

In the matter of an Order for the findings of livestock case: Ridenour vs King. - BOCC

Background:  This matter came before the Board of County Commissioners in a public hearing on July 7, 2021 on the complaint to the Animal Control Department that a dog owned by Joseph King was in violation of ORS Chapter 609. Commissioners found the dog owner in violation of ORS Chapter 609, assessed penalty/fines and instructed staff to create an Order.

Fiscal Impact: $975.00 Revenue and $300.00 Expenditure to the Animal Control Fund.

Recommended Motion:  The motion to write and sign the Order was in the July 7, 2021 Work Session Meeting.  Fiscal Impact: $975.00 Revenue and $300.00 Expenditure to the Animal Control Fund.

Documents:
  1. 20210709075731.pdf
5.

In the matter of approving a contract with Bogatay Construction for the emergency demo of the Tingley Lane Transfer Station Building. BOCC

Background:  On May 16, 2021, a major fire occurred at the Klamath County Transfer Station located on Tingley Lane. On May 25, 2021, the Board of Commissioners approved a resolution declaring an emergency exists at the Klamath County Transfer Station. A motion to award the bid for demolition of the Transfer Station was approved, and authorized for the Chair to sign in the amount of $285,053.00 to Bogatay Construction.

Fiscal Impact:   Expenditure, a deductible of $50,000 from the Risk General Liability Fund. 

Recommended Motion:  Board approved and signed contract at the June 8, 2021 County Counsel Meeting. 


6.

In the matter of the Klamath County Treasurer to distribute proceeds from the sale of tax foreclosed properties. Tax Collector/Property Manager, Rick Vaughn

BACKGROUND & CONCLUSIONS:    When property has been subjected to tax foreclosure for nonpayment of taxes and interest and not redeemed within the two year redemption period, the property is deeded to the County by the Tax Collector; and any property owned by the County and not in use for County purposes is offered for sale to the public.  On August 27th, 2020, the County held a public sale and after the County Treasurer deducted the County’s expenses and cost from the sale, there remains a sum of $539,710.00 to be distributed as required by ORS 311.390 and in accordance with ORS 275.275 on or before June 30, 2021.This item was pre-approved and signed in a Finance meeting 6/29/2021.

FISCAL IMPACT:    $539,710.00 Expenditure from the County Property Sales Trust-Agency Fund.

RECOMMENDED MOTION:  "Note for the record" the pre approved and signed attached Order for the County Treasurer to distribute $539,710.00, as required by ORS 311.390 and in accordance with ORS 275.275 on or before June 30, 2021. Fiscal Impact $539,710.00 Expenditure from the County Property Sales Trust-Agency Fund.  


Documents:
  1. add to BOCC.pdf
7.

Bids/Awards/Proposals

1.

In the matter of approving Klamath County Public Health (KCPH) to accept Patagonia Health’s quote for Electronic health records. – Jennifer Little, Public Health

Background:  Klamath County Public Health (KCPH) first began using electronic health records in December 2016. The original agreement, with Patagonia Health, was signed in August 2016 and was for a term of 5 years. With the renewal term approaching, KCPH worked with the contracts office to determine that a new request for quotes would need to be issued for another 5 year contract term for electronic records. Two quotes were received. 

    Ahlers and Associates, total 5 year cost $114,270

    Patagonia Health, total 5 year cost $103,178.30 (original products plus the addition of telehealth capabilities) 

KCPH is seeking approval to accept the quote from Patagonia Health. 

Fiscal Impact:  Contract expense of $103,178.30 for the 5-year contract term beginning in fiscal year 2022 and ending is fiscal year 2026. 

Recommended Motion:  Move to accept Patagonia Health’s quote for electronic health records. Fiscal impact is contract expense of $103,178.30 from sub department 4044 (clinic nursing). Authorize department head to sign. 

2.

In the matter of requesting the Board Approval of the sole-source determination with Paul Williams for the development and ongoing maintenance of a database and web application to assist with communicable disease response in K-12 schools. – Jennifer Little, Public Health

Background:  One of Klamath County Public Health’s (KCPH) core functions is the prevention and response to outbreaks of communicable disease in schools. The COVID-19 pandemic response has highlighted an opportunity for improving the systems of communication and tracking that have been developed through our extension working relationship with local schools. The creation of a database which could expedite communicable disease response activities in a school setting has been a priority project identified through collaboration between Klamath, Jackson, and Josephine Counties and Southern Oregon Education Service District. Pursuant to OAR 125-247-0275 (7), Public Notice has been provided and no protests or comments were received before the published deadline.  The advertisement was placed into the Klamath Falls Herald and News classifieds public announcement section on 07/07/2021 with a deadline of July 16, 2015 for protests.  No protests were received.

Fiscal Impact:  No fiscal impact.  

Recommended Motion:  Move to approve the sole-source determination with Paul Williams for the development and ongoing maintenance of a database and web application to support communicable disease prevention and response in K-12 schools. No fiscal impact.

3.

In the matter of approving the purchase of One (1) new 2021 hydraulic pulverizer. Tom Crist, CDD Solid Waste Division

Background:  The Solid Waste Division would like to utilize Klamath County’s membership with Sourcewell by purchasing One (1) new 2021 hydraulic pulverizer MC910-IT under the conditions of Sourcewell contract 032119-JDC.  

Fiscal Impact:   $63,819.19 Expenditure from the Solid Waste Equipment Reserve. 

Recommended Motion:  Board approval to accept the quote and purchase One (1) new 2021 hydraulic pulverizer; and authorize the Solid Waste Manager to sign all forms. Fiscal Impact: $63,819.19 Expenditure from the Solid Waste Equipment Reserve. 


4.

In the matter of approving the purchase of One (1) new vehicle. Tom Crist, CDD Solid Waste

Background:  A request for quotes was issued for One (1) new compact 4-wheel drive, 4-door, pickup. One bidder, Lithia responded with a Ford Ranger in the amount of $31,483.81, and met all the requested specs. The Solid Waste Division would like to accept the bid for One (1) new 2021 Ford Ranger, 4x4, Crew Cab, with Lithia of Klamath Falls, OR.   

Fiscal Impact:   $31,483.81 Expenditure from the Solid Waste Equipment Reserve. 

Recommended Motion:  Approve the Solid Waste Division to accept the bid and purchase One (1) new 2021 Ford Ranger, 4x4, Crew Cab from Lithia of Klamath Falls, OR; and authorize the Solid Waste Manager to sign all forms. Fiscal Impact: $31,483.81 Expenditure from the Solid Waste Equipment Reserve. 


5.

In the matter of the BOCC authorizing Klamath County Community Corrections to accept a proposal for gender responsive and victim services. Aaron Hartman, Community Corrections.

Background: Klamath County issued a RFP for a qualified experienced vendor to provide gender responsive and victim services to justice involved individuals on community supervision. Klamath Crisis Center was the only response. Klamath County Community Corrections would like to accept their proposal.

Fiscal Impact: No fiscal impact. 

Recommended Motion: Motion to authorize Klamath County Community Corrections to accept a proposal for gender responsive and victim services from Klamath Crisis Center. Fiscal Impact: No fiscal impact. 


6.

In the matter of the BOCC authorizing Klamath County Community Corrections to accept a proposal for sex offender treatment services. Aaron Hartman, Community Corrections.

Background: Klamath County issued a RFP for a qualified experienced vendor to provide sex offender treatment services to justice involved individuals on community supervision. Klamath Basin Behavior Health was the only response. Klamath County Community Corrections would like to accept their proposal.

Fiscal Impact: No fiscal impact. 

Recommended Motion: Motion to authorize Klamath County Community Corrections to accept a proposal for sex offender treatment services from KBBH. Fiscal Impact: No fiscal impact. 


8.

Agreements

1.

In the matter of approving a contract between Community Corrections and Klamath Basin Behavioral Health. Aaron Hartman, Community Corrections.

Background: Klamath County issued a RFP for a qualified experienced vendor to provide sex offender treatment services to justice involved individuals on community supervision. Klamath Basin Behavioral Health (KBBH) responded and Klamath County accepted that proposal on July 13th, 2021. 

This contract outlines the services to be provided and is in effect from the date of signing to June 30th, 2023 with the ability to extend for two (2) one (1) year terms. 

Fiscal Impact: An expenditure of $210,000, or $105,000 per fiscal year, from the Community Corrections Operating Budget. 

Recommended Motion: Motion to approve a contract between Community Corrections and KBBH to provide sex offender treatment services. Fiscal Impact: An expenditure of $210,000, or $105,000 per fiscal year, from the Community Corrections Operating Budget. 


2.

In the matter of approving, and allowing Aaron Hartman to sign, an amendment between Klamath County Community Corrections and JustUs Consulting Consortium. Aaron Hartman, Community Corrections

Background: JustUs Consortium has worked with Community Corrections to assess the level of evidence-based practices that currently operates within the department. After assessment, as appropriate, those areas where improvement is desired would be targeted as priorities to begin adjusting/refining practices. There are a number of overarching practices that have been identified as evidence-based that research has shown, when practiced with fidelity, an organization can improve the success rate of those under supervision. This amendment extends the original contract to June 30, 2022. 

Fiscal Impact: No additional fiscal impact as this is the original $25,000.

Recommended Motion:  Motion to approve, and allow Aaron Hartman to sign, an amendment between Klamath County Community Corrections and JustUs Consulting Consortium to assess departmental evidence-based practices. Fiscal Impact: No additional fiscal impact as this is the original $25,000. 


3.

In the matter of the BOCC approving revised contract with Modoc Contracting for Klamath County Museum front entrance project. Todd Kepple, Museum Director.

Background: The original contract for the museum’s sidewalk project expired in June without the project being started, in part due to an extensive change order adding a geothermal ice melt system, as well as a delay in receiving interpretive plaques that will be set in the concrete.  The revised contract includes all costs, and provides another 60 days for the work to be completed. Museum requests approval of contract with Modoc Contracting for $140,033.44. The amount is unchanged from the previous contract.

Fiscal Impact: Klamath County Museum Foundation will cover at least $73,855.00 of the cost. Fiscal impact is $66,178.44 from the Museum budget.

Recommended Motion: That the Klamath County Board of Commissioners approve and sign contract with Modoc Contracting for Klamath County Museum front entrance project. Klamath County Museum Foundation will cover at least $73,855.00 of the cost. Fiscal impact of $66,178.44 from the Museum budget.

4.

In the matter of authorizing Commissioner Morris to sign the Red Cross Facility Use Agreement for Project Homefront. - BOCC

Background: The Bootleg Fire started on July 6, 2021 approximately 11 miles northeast of Sprague River.  This agreement permits the Red Cross to use the Project Homefront Building located at 5225 Highway 97 North, Klamath Falls, Oregon, as a shelter for disaster victims. 

Fiscal Impact: None

Recommended Motion: Approve and authorize Commissioner Morris to sign the Red Cross Facility Use Agreement for Project Homefront.

9.

Other County Business

1.

In the matter of procuring additional right-of-way and construction for road and bridge construction associated with the replacement of Bridge 35C219, Sprague River (Ivory Pine Road) Bridge. Jeremy Morris, Public Works

Background:  In consideration of its age, distress types, load deficiency, and the type of lands accessed, Bridge 35C219 was identified as a priority structure for replacement with the development of the 2019-2029 Bridge Asset Management plan.  Previous BOCC actions regarding this structure include both approval of design and construction contracts for the replacement.  This action will procure the land required on the east half of the bridge to accommodate both temporary construction and permanent road slope impacts.  The settlement agreement in question was negotiated for the County, with a willing seller, by the Consultant selected by the County for design services with general appraisal values provided by the County.  It was originally intended to resolve both the east and west half of the required procurements at the same time, but negotiations with the western property owner is ongoing.

Fiscal Impact:  $1,400.00 expenditure to the Public Works Federal Road Funds.

Recommended Motion:  Board to approve and sign the Right-of-Way dedication of approximately 7,000 square feet of real property and authorize payment of $1,400.00 to Rodney and Lee Anna Hadley for acquisition costs.  Fiscal impact is $1,400.00 expenditure to the Public Works Federal Road Funds.

10.

Proclamations/Presentations

1.

In the matter of Proclaiming the week of July 18 – 24, 2021 as “Pretrial, Probation and Parole Supervision Week”. - BOCC

Background:   July 18 – 24, 2021 is a week to commemorate the important work done by community corrections around the world to keep our communities safe.  Community Corrections professionals are in a unique position to make real differences in people’s lives.  This year, the theme is “Restoring Trust-Creating Hope”.  Working together makes for stronger bonds between colleagues, community partners and those under supervision.

Fiscal Impact:   None

Recommended Motion:   Read the Proclamation for the record. 

11.

Commissioner Reports

12.

Adjournment




Audio recordings of all proceedings are available at the County Commissioners’ office. The meeting facility is handicap accessible. Persons needing materials in alternate format or communication access, should telephone this office at 541-883-5100 (voice/TDD) or the ADA Coordinator at 541-883-4296 at least 48 hours in advance of the scheduled meeting.
Klamath County Commissioners' Weekly Calendar is subject to change without notice.
305 Main Street 2nd Floor, Klamath Falls, OR 97601
E-mail: bocc@klamathcounty.org     Website: www.klamathcounty.org