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 Board of Commissioners Business Meeting Agenda
September 14, 2021 ~ 8:30am ~ Room 219

 
 
 
 
 
 
 


1.

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2.

Call to Order & Those Present

3.

Public Comment

1.

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4.

Approve Minutes from last meeting

1.

In the matter of approving the Minutes from the September 7, 2021 Business Meeting. - BOCC

Background: Approve the Minutes which summarize all business by the Board of Commissioners for the Business Meeting held on the date stated above.

Fiscal Impact: None

Recommended Motion: Approve the Minutes as presented. 

5.

Prior Approved Items

1.

In the matter of providing an increase in compensation to the agreement between Klamath County and Klamath County Economic Development Association. BOCC

Background:  Klamath County entered into a contract for professional services with Klamath County Economic Development Association (KCEDA) on June 7, 2016, including an amendment through June 30, 2022.  KCEDA presented a request for an increase in economic development support to the Board of County Commissioners through a letter dated May 20, 2021.  During the May 25, 2021 Finance meeting, the Board discussed the request and the motion was passed to increase compensation from $200,000 to $300,000 annually.

Fiscal Impact:  Annual expenditure increase of $100,000 for fiscal year 2021-22, from the Economic Development Fund.

Recommended Motion:  Acknowledge for the record and sign Amendment #2 to the professional services contract between Klamath County and KCEDA. Fiscal impact is an additional $100,000 annually for a total of $300,000 expenditure from the Economic Development Fund for fiscal year 2021-22.  This item was prior approved in the May 25, 2021 Finance meeting.


6.

Bids/Awards/Proposals

1.

In the matter of requesting approval to purchase and upfit a Used 2015 Dodge Durango, Sport Utility for Patrol - Chris Kaber, Sheriff

Background: The Sheriff’s Office has negotiated to purchase a 2015 Dodge Durango Sport Utility vehicle with VIN# 1C4RDJEG0FC795680.  Klamath Falls Honda has agreed to sell the vehicle for $25,000.  Klamath County Sheriff’s Office is estimating the upfitting to be approximately $3,277.65.  The Sheriff is requesting to purchase and upfit the vehicle for an amount not to exceed $30,000.

Fiscal Impact: Expense of $30,000 to be paid from General Fund – Equipment Reserve Fund.

Recommended Motion: Approve the Klamath County Sheriff’s Office to purchase and upfit a used 2015 Dodge Durango.  Authorize the Sheriff to sign for the vehicle.  Expense of $30,000 to be paid from General Fund – Equipment Reserve Fund.


2.

In the matter of requesting approval to purchase Side Scan Sonar Equipment for Search and Rescue Dive Facility - Chris Kaber, Sheriff

Background: In order to deliver a higher level of search capabilities in local water depths.  The equipment being proposed will allow for better integration with existing boat equipment, and provides highest quality imaging. The quote includes a Deep Explorer MKII 600/1200kHz System with GETAC, AL ($48,869.65), Hunter 300M Tow Cable with MCOM6F Crossman ($4,081.96), and ER-200 Winch Explorer MkII Conversion ($1,890.14). The bid provided by Atlas North America, DBA: Marine Sonic Technology which includes freight totals $55,406.82. 

Fiscal Impact: The Side Scan Sonar, cable and winch expenses totaling $54,841.75 along with the associated portion of the $565.07 freight are capital purchases and will be paid for with the Special Revenue Fund – Search and Rescue – Capital Equipment.

Recommended Motion: Approve the Klamath County Sheriff’s Office to accept the quote in the amount of $55,406.82 from Marine Sonic Technology to purchase a Side Sonic Sonar, Cable and Winch. The Side Scan Sonar, cable and winch expense totaling $54,841.75 along with the associated portion of the $565.07 freight are capital purchases and will be paid for with the Special Revenue Fund – Search and Rescue – Capital Equipment.


7.

Agreements

1.

In the matter of approving a contract between Community Corrections and Klamath Crisis Center. Aaron Hartman, Community Corrections.

Background: Klamath County issued a RFP for a qualified experienced vendor to provide gender responsive and victim services to justice involved individuals on community supervision. Klamath Crisis Center responded and Klamath County accepted that proposal on July 13th, 2021.

This contract outlines the services to be provided and is in effect from the date of signing to June 30th, 2023 with the ability to extend for two (2) one (1) year terms. 

Fiscal Impact: Fiscal Impact not to exceed $119,700 per fiscal year from the Community Corrections Operating Fund.

Recommended Motion: Motion to approve a contract between Community Corrections and Klamath Crisis Center to provide gender responsive and victim services. Fiscal Impact: Fiscal Impact not to exceed $119,700 per fiscal year from the Community Corrections Operating Fund.


2.

In the matter of approving an agreement with Anderson Engineering and Surveying Inc. - BOCC

Background: Klamath County has applied for and been awarded phase 2/construction of the Community Development Block Grant (CDBG) through Business Oregon. OAR    137-048-0200    allows    for    Direct    Appointment with Anderson Engineering and Surveying Inc. as they were the procured in phase one/design of the same project.

Fiscal Impact: Expenditure not to exceed $167,297.00 to be paid from grant funds.

Recommended Motion: Approve and authorize the Chair to sign agreement with Anderson Engineering and Surveying Inc. Fiscal Impact: Expenditure not to exceed $167,297.00 to be paid from grant funds.


Documents:
  1. 15818.pdf
3.

In the matter of requesting approval to enter into a Law Enforcement Services Agreement with the City of Chiloquin- Chris Kaber, Sheriff

Background: The Klamath County Sheriff's Office (KCSO) will provide a monthly average of 40 hours of law enforcement services to the City of Chiloquin. KCSO will provide all uniforms, equipment and supervision necessary to fulfill the agreement. The agreement would be in effect July 1, 2021 through June 30, 2023. KCSO will provide law enforcement activity reports and invoice the City of Chiloquin $3,333 per month while the agreement remains in effect.

Fiscal Impact: Revenue of $3,333 per month, not to exceed $40,000 annually into the General Fund, Sheriff’s Office-Patrol Division.

Recommended Motion: Approve the Law Enforcement Services agreement between the Klamath County Sheriff’s Office and the City of Chiloquin.  It would be in effect July 1, 2021 through June 30, 2023 and provide monthly revenues of $3,333 in the General Fund, Sheriff’s Office Patrol Division, not to exceed $40,000 annually.

4.

In the matter of requesting approval to enter into and sign an agreement with Stephen Hedlund to retain legal services - Chris Kaber, Sheriff

Background: Klamath County Sheriff’s Office is requesting to enter into an agreement with Stephen Hedlund to retain legal representation for legal advice and assistance for Sheriff’s Office non-union represented officials and staff in relation to civil or criminal actions that may arise due to circumstances while these personnel are on duty and employed by Klamath County. The agreement will be from July 1, 2021 through June 30, 2022 and includes a one year renew until June 30, 2023.

Fiscal Impact: $2,000 expense 2021-22 fiscal year and in the subsequent fiscal year in the General Fund – Sheriff’s Office – Administration.

Recommended Motion:   To approve the Klamath County Sheriff to enter into and sign an agreement with Stephen Hedlund to retain legal representation for Sheriff’s Office non-union represented officials and staff. The agreement will terminate on June 30, 2023 and will be an expense of $2,000 annually.


5.

In the matter of approving the Klamath County Sheriff to enter into an agreement with the United States Department of Interior, Bureau of Land Management (BLM) to provide law enforcement. - Chris Kaber, Sheriff

Background: The Sheriff’s Office would provide law enforcement services on BLM lands and invoice them for the agreed upon composite rates per hour based on the level of personnel provided. The agreement number 140L4319P0121 P00003 would be in effect from October 1, 2021 through September 30, 2022.

 Fiscal Impact: Potential revenues in the amount of $60,000 annually based on hours of service provided.

Recommended Motion:  Approve the Sheriff to enter into and sign agreement 140L4319P0121 Modification P00003 to provide the BLM with law enforcement services and earn revenues up to $60,000 annually based on hours and level of service provided.


Documents:
  1. BLM BOCC Agenda.pdf
8.

Licenses

1.

In the matter of approving a recommendation for a renewal liquor license for Crazy R Pizza, Shield Crest Golf Course, Purple Parrot, Chevron Mini Mart, Whoa Tavern, Mr. B’s Steakhouse, Chemult Chevron, Eastside Liquor, R & D Market, Chicken N Cheers, Stagecoach Pizza, Klamath Falls Kampground, The Keno Store, Odessa Store and That Thing N Go Market. - BOCC

Background: The Oregon Liquor Control Commission (OLCC) verifies that each tavern/store has met the necessary conditions to sell liquor.  The County’s position is a recommendation only and the OLCC may take the recommendation into consideration before granting or refusing the license.

Fiscal Impact: Revenue to the General Fund-Commissioners of $10.00 for each renewal license. 

Recommended Motion: Note for the Record.

9.

Other County Business

1.

In the matter of procuring additional right-of-way for road and bridge construction associated with the replacement of Bridge 35C219, Sprague River (Ivory Pine Road) Bridge. Jeremy Morris, Public Works

Background:  In consideration of its age, distress types, load deficiency, and the type of lands accessed, Bridge 35C219 was identified as a priority structure for replacement with the development of the 2019-2029 Bridge Asset Management plan.  Previous BOCC actions regarding this structure include both approval of design and construction contracts for the replacement.  This action will procure the land required on the western half of the bridge to accommodate both temporary construction and permanent road slope impacts.  The settlement agreement in question was negotiated for the County, with a willing seller, by the Consultant selected by the County for design services with general appraisal values provided by the County.  The final negotiated value includes a final settlement in lieu of condemnation of $10,000.00.  In consideration that the cost of condemnation is expected to exceed the settlement amount this action is reasonable, justified and in the best interest of the tax paying public.

Fiscal Impact:  $12,520.00 expenditure to the Public Works Federal Road Funds.

Recommended Motion:  Board to approve and sign the Right-of-Way dedication of approximately 12,600 square feet of real property and authorize payment of $12,520.00 to Wilks Ranch Oregon, LTD for acquisition costs.  Fiscal impact is $12,520.00 expenditure to the Public Works Federal Road Funds.

10.

Commissioner Reports

11.

Adjournment


 
 
Audio recordings of all proceedings are available at the County Commissioners’ office. The meeting facility is handicap accessible. Persons needing materials in alternate format or communication access, should telephone this office at 541-883-5100 (voice/TDD) or the ADA Coordinator at 541-883-4296 at least 48 hours in advance of the scheduled meeting.
Klamath County Commissioners' Weekly Calendar is subject to change without notice.
305 Main Street 2nd Floor, Klamath Falls, OR 97601
E-mail: bocc@klamathcounty.org     Website: www.klamathcounty.org