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 Board of Commissioners Business Meeting Agenda
 November 7, 2023 ~ 1:00pm ~ Room 219

 
 
 
 
 
 
 


1.

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2.

Call to Order & Those Present

3.

Public Comment

1.

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4.

Agenda Deletions/Additions

5.

Approve Minutes from last meeting

1.

In the matter of approving the minutes from the October 31, 2023 Business Meeting. - BOCC

Background: Approve the Minutes which summarize all business by the Board of Commissioners for the Business Meeting held on the date stated above.

Recommended Motion: Approve the minutes as presented. Fiscal Impact is None.


6.

Proclamations/Presentations

1.

In the matter of presenting the monthly Employee Service Awards - BOCC

Background:  Employees are presented service awards in 5 year increments beginning with their first 5 years of service to Klamath County.

5 Years: Jeff Elliott – Developmental Disabilities; Michael Hampson – Community Corrections; Jennifer Little – Public Health; Mark Sasich – Community Corrections

10 Years: Jeremias Hernandez – Assessor’s Office

20 Years: Jerry Rose – Solid Waste

Recommended Motion:   Read above names for the record. Fiscal Impact:  None

Documents:
  1. scan.pdf
7.

Bids/Awards/Proposals

1.

In the Matter of Accepting a Quote for Phishing and Threat Training and Exercise Platform – Jessica Chastain, IT Director

Background: Klamath County utilizes software for phishing and threat training and exercises. Our current contract is about to expire with our current vendor and so different platforms were reviewed, with Hoxhunt being the platform selected.  I received three quotes as follows: 

Vendor

Total Fiscal Impact Year 1

Total Fiscal Impact Year 2 & 3

Hoxhunt

$15,059.32

$13,059.32

SHI

$17,857.39

$15,984.66

CDW-G

$18,276.96

$16,360.27

 The department would like to move forward with the quote from Hoxhunt for a term of 3 years, with a total fiscal impact of $41,177,96 over the 3-year agreement.

Recommended Motion:  Allow the IT Director to accept the quote for Hoxhunt software from Hoxhunt.  The fiscal impact is $15,059.32 for the first year and $13,059.32 for years 2 and 3, to be paid out of the technology maintenance budget.   

Documents:
  1. HoxhuntQuote.pdf
2.

In the matter of authorizing Klamath County Community Corrections accepting the lowest bid from Rocky Mountain Construction of the asphalt at Klamath County Community Corrections transitional house on Vine Street. Aaron Hartman, Community Corrections

Background: Klamath County Community Corrections requested bids from asphalt companies for the re-doing of the asphalt at the transition house on Vine Street. Community Corrections reached out to three (3) companies, but only received two (2) bids in response. Community Corrections would like to accept the lowest bid that came from Rocky Mountain Constructions. 

  • Rocky Mountain Construction: $33,540.10 
  • Webb Asphalt & Sealing, Inc.: $44,600.00

 

Recommended Motion:  Approve Klamath County Community Corrections to accept the bid from Rocky Mountain Construction, allowing Aaron Hartman to sign on behalf of Klamath County. Fiscal Impact: No fiscal impact at this time. 

Documents:
  1. Bids Agenda.pdf
8.

Agreements

1.

In the Matter of approving an agreement with Oregon Community Foundation and Community Corrections for learning modules for Project Turnkey and receive an honorarium after participation of three (3) learning modules. Aaron Hartman, Community Corrections

Background: In December 2022, Community Corrections was awarded funds for the construction of Tiny Homes for our Project Homefront location, through a grant called Project Turnkey. Being that Community Corrections was awarded these funds, we were invited to participate in some learning modules through Oregon Community Foundation, with an honorarium awarded for the participation of the 3 learning modules held from May 1, 2023 through December 31, 2023.

 

Recommended Motion:  Approve the agreement with Oregon Community Foundation and Community Corrections for learning modules and acceptance of an honorarium. Fiscal Impact: A revenue of up to $3,000 to Community Corrections operating fund.

2.

In the matter of the approving and signing Amendment #1 to intergovernmental agreement between Klamath County and DCBS (Department of Consumer and Business Services) for July 01, 2023- June 30, 2026. Rick Vaughn/ Tax

Background: Amendment #1 to intergovernmental agreement PO-44000-00020754 raises the maximum compensation payable to Local Government from $10,000.00 to $59,500.00

Recommended Motion:  Approve the Chair to sign Amendment #1 to Intergovernmental Agreement No. PO-44000-00020754 between Klamath County and DCBS for 2023-2026. No fiscal impact.  


3.

In the matter of executing the Central Oregon Public Works Partnership (COPWP) Intergovernmental Agreement. Jeremy Morris, Public Works

Background: Klamath County Public Works would like to enter into an IGA for “emergency snow removal” on Crescent Cutoff by Deschutes County.  We feel like we have a good game plan in place with ODOT to continue daytime snow removal on Crescent Cutoff, but they may have an emergency develop where they need their forces for highways only.

The attached Central Oregon Public Works Partnership is a group/membership IGA (similar to the MORE IGA) that will allow for mutually agreeable on-call services in addition to other potential future opportunities for equipment sharing, mutual aid, etc.

Recommended Motion:  Board approve and execute the Central Oregon Public Works Partnership (COPWP) Intergovernmental Agreement. Fiscal Impact is none. 

4.

In the matter of signing Amendment No. 2 to the Memorandum of Understanding between Klamath County, Oregon, and the Klamath River Renewal Corporation. CDD/Planning: Erik Nobel, Planning Director

Background:  The purpose of Amendment No. 2 is for Klamath County to be named as additional insured with respect to the County's interest in the traffic management plan.   The traffic management plan includes monitoring the culvert of Topsy Grade Road and an Unnamed Creek, a pre-construction evaluation of the impacted road, an inspection of the road during construction, and a post-construction evaluation of the road.         

Recommended Motion:   Approval to authorize the Board of County Commissioners to sign Amendment No. 2 to the Memorandum of Understanding between Klamath County, Oregon, and the Klamath River Renewal Corporation. Fiscal Impact:   There is no fiscal impact to Klamath County.

5.

In the Matter of Signing an Agreement with Hoxhunt for Phishing and Threat Training and Exercise Platform – Jessica Chastain, IT Director

Background: Klamath County utilizes software for phishing and threat training and exercises. Our current contract is about to expire with our current vendor and so different platforms were reviewed, with Hoxhunt being the platform selected. During the meeting on 11/7/2023, the quote for Hoxhunt was accepted, with the quote being from Hoxhunt for $15,059.32 for the first year and $13,059.32 for subsequent years. 

Recommended Motion:  Authorize the IT Director to sign the agreement for Hoxhunt software from Hoxhunt.   The fiscal impact is $15,059.32 for the first year and $13,059.32 for years 2 and 3, to be paid out of the technology maintenance budget.  

Documents:
  1. Hoxhunt.pdf
6.

In the matter of approving the RHCare Infrastructure Agreement between Oregon Health Authority (OHA) and Klamath County Public Health (KCPH). - Jennifer Little, Public Health

Background:  In September 2023 KCPH requested and received approval to apply for RH infrastructure support funding to increase our clinic lobby and exam room accessibility, as well as an update to our auto attendant phone system and to meet language access needs. Finally, we were awarded additional funds beyond our original request to help support our contracted services expense for language support services in the current fiscal year. Our application was approved for $31,450. 

Recommended Motion:  Move to approve RHCare Infrastructure Agreement between Oregon Health Authority (OHA) and Klamath County Public Health (KCPH). Fiscal impact is $31,450 revenue to sub department 4044, clinic nursing. Authorize Department Head to sign. 


7.

In the matter of approving Amendment # 3 to Intergovernmental Agreement (IGA) #180017 for the Financing of Public Health Services between the State of Oregon, Oregon Health Authority (OHA), and Klamath County, acting by and through Klamath County Public Health (KCPH). – Jennifer Little, Public Health

Background:  Agreement #180017, which became effective July 1, 2023, delegates authority to Klamath County Public Health to operate public health programs in Klamath County. This amendment updates the Financial Assistance Award to add funding for Program Element 51-03 ARPA WF Funding for the 2024 fiscal year. The agreement remains effective through June 30, 2025. 

Recommended Motion:  Move to approve Amendment # 3 to Intergovernmental Agreement (IGA) #180017 for the Financing of Public Health Services between the State of Oregon, Oregon Health Authority (OHA), and Klamath County, acting by and through Klamath County Public Health (KCPH). Fiscal impact is increased grant revenue of $17,860 to sub department 4039 for FY 23/24. Authorize the Department Head to sign the agreement.


Documents:
  1. 180017-3.pdf
8.

In the matter of approving and signing Klamath County Domestic Well Financial Assistance Grant Agreements - Natalie Parker, Grant Manager

Background: In 2021 Klamath County experienced a severe and continuing drought. On March 31, 2021 Governor Brown signed Executive order 21-07 declaring a State of Drought Emergency in Klamath County. That Order initiated several opportunities to assist Klamath County residents experiencing domestic well challenges resulting from the drought. The Domestic Well Grant is to provide financial assistance to the owners of domestic wells located within Klamath County who experienced challenges with their domestic well due to the 2021 drought. The following grant recipients have satisfied all grant submissions and the agreements are complete and signed by the applicants.

WOOD, JASON $1,800.00

Recommended Motion: Approve and sign the Klamath County Domestic Well Financial Assistance Grant agreements with above recipients. Fiscal impact: $1,800.00 expenditure from the Commissioners Miscellaneous Grant Fund.

9.

In the matter of approving and signing the Klamath County Economic Development Grant Agreements for the Fall 2023 cycle- Natalie Parker, Grant Manager

Background: The Economic Development Advisory Committee met on October 12 & 23, 2023 to review and recommend grant applications to the Board of County Commissioners (BOCC) for funding. The BOCC reviewed the recommendations and approved funding to grant recipients during a public meeting held on October 25, 2023, as detailed below:

Basin Fertilizer & Chemical Co $10,000.00

Bentley Physical Therapy $10,000.00

Gilchrist Forest Products $10,000.00

Klamath Beer Garden $10,000.00

Klamath Ice Sports, Inc. $10,000.00

Skyline Brewing $10,000.00

Nana’s Tea Room $ 7,500.00

JS Marcomm Inc, Smith Bates $ 7,500.00

Recommended Motion: Approve and sign the Klamath County Economic Development Grant agreements with above recipients. Fiscal impact of $75,000.00 expenditure from the Economic Development Competitive Grant Fund.

10.

In the matter of approving and signing the Klamath County Tourism Grant Agreements and approving and signing the logo use agreement with Klamath Wingwatchers for the Fall 2023 cycle- Natalie Parker, Grant Manager

Background: The Tourism Grant Review Panel met on October 13, 2023 to review and recommend grant applications to the Board of County Commissioners (BOCC) for funding. The BOCC reviewed the recommendations and approved funding to grant recipients during a public meeting held on October 17, 2023, as detailed below:

City of Chiloquin $10,473.00

Discover Klamath VCB $16,804.00

KCEDA $10,000.00

Klamath Falls BMX $ 4,200.00

Klamath Falls Disc Golf Alliance $ 2,999.00

Klamath Ice Sports, Inc. $40,000.00

Klamath Trails Alliance $40,000.00

Klamath Wingwatchers $ 2,025.00

Kruise of Klamath $13,500.00

Malin Community Service Club $ 7,000.00

Volcanic Legacy Scenic Byway $ 2,999.00

Recommended Motion: Approve and sign the Klamath County Tourism Grant agreements with the recipients and approve and sign the logo use agreement with Klamath Wingwatchers. Fiscal impact of $150,000.00 expenditure from the Tourism Competitive Grant Fund.

11.

In the matter of approving a Collective Bargaining Agreement between Klamath County and the Federation of Parole and Probation Officers (FOPPO) for the period of July 1, 2023, through June 30, 2026. Amanda Van Riper - Human Resources

Background: Klamath County’s Collective Bargaining Agreement with FOPPO expired on June 30, 2020. This contract was finalized and has been approved and signed by the FOPPO membership.

Recommended Motion: It is recommended that the Klamath County Board of Commissioners approve and sign the attached Collective Bargaining Agreement with the Federation of Parole and Probation Officers for the period of July 1, 2023 to June 30, 2026. Fiscal Impact:  The fiscal impact for fiscal year 2023-2024 is $929,988.80, $967,188.35 for fiscal year 2024-2024, and $1,005,875.89 for fiscal year 2025-2026.  

12.

In the matter of approving a Collective Bargaining Agreement between Klamath County and the International Union of Operating Engineers Local 701 (Local 701) for the period of July 1, 2023, through June 30, 2026. Amanda Van Riper - Human Resources

Background: Klamath County's Collective Bargaining Agreement with Local 701 expired on June 30, 2020. This contract was finalized and has been approved and signed by the Local 701 membership. 

Recommended Motion: It is recommended that the Klamath County Board of Commissioners approve and sign the attached Collective Bargaining Agreement with the International Union of Operating Engineers Local 701 for the period of July 1, 2023, to June 30, 2026 and authorize the Public Works Director, Human Resources Director, and Board of County Commissioners to sign. Fiscal Impact: The fiscal impact for fiscal year 2023-2024 is $1,493,564.80, $1,553,307.39 for fiscal year 2024-2024, and $1,615,439.69 for fiscal year 2025-2026. 

13.

In the matter of approving a Collective Bargaining Agreement between Klamath County and the Laborers' Union, Local 737 (Local 737) for the period of July 1, 2023, through June 30, 2026. Amanda Van Riper - Human Resources

Background: Klamath County's Collective Bargaining Agreement with Local 737 expired on June 30, 2020. This contract was finalized and has been approved and signed by the Local 737 membership. 

Recommended Motion: It is recommended that the Klamath County Board of Commissioners approve and sign the attached Collective Bargaining Agreement with the Laborers' Union, Local 737 for the period of July 1, 2023, to June 30, 2026. Fiscal Impact: The fiscal impact for fiscal year 2023-2024 is $8,512,720.80, $8,853,229.63 for fiscal year 2024-2024, and $9,118,826.52 for fiscal year 2025-2026. 

14.

In the matter of approving a Logo Use Agreement with South Central Oregon Economic Development District (SCOEDD) - BOCC

Background: Klamath County has invested money with SCOEDD to sponsor the Klamath Neighborhood Revitalization Project. SCOEDD would like to create yard signs and other advertisements using our logo to spread the word about the program. 

Recommended Motion: Approve and authorize the Chair to sign the Logo Usage Agreement with South Central Oregon Economic Development District (SCOEDD). Fiscal Impact: None.


Documents:
  1. scan0001.pdf
9.

Library Service District

1.

In the matter of Approving and adopting the Klamath County Library Service District Community Meeting Rooms Policy. Nathalie Johnston. Library Service District

Background:  The purpose of the Klamath County Library Service District Community Meeting Room policy is to establish rules and regulations for the use of the program room, the small meeting room, and the study room within the confines of the Klamath County Main Library.  

 Recommended Motion:  Approve and adopt the Klamath County Library Service District Community Meeting Rooms Policy.   Fiscal Impact: None. 


10.

Commissioner Reports

11.

Adjournment


 
 
Audio recordings of all proceedings are available at the County Commissioners’ office. The meeting facility is handicap accessible. Persons needing materials in alternate format or communication access, should telephone this office at 541-883-5100 (voice/TDD) or the ADA Coordinator at 541-883-4296 at least 48 hours in advance of the scheduled meeting.
Klamath County Commissioners' Weekly Calendar is subject to change without notice.
305 Main Street 2nd Floor, Klamath Falls, OR 97601
E-mail: bocc@klamathcounty.org     Website: www.klamathcounty.org